How to Assign Catalog Group to an Item

Please check the below post to understand the basic setups required for creating a Catalog Group

What-is-use-of-item-catalog

Use of Item catalog in Oracle Inventory is to Group items that share common characteristics. In order to define catalog, we can setup distinct catalog groups to partition the Item master. Each catalog group in turn has a set of unique characteristics called as Descriptive element that describe item belonging to the Group. Oracle Inventory provides item catalogs to help you quickly locate items based on key characteristics.

For Example: We can define a new catalog group called Two-Wheeler. We can assign descriptive elements of Engine capacity, power and color to the catalog group. In Master Item Screen create an item ‘ABC’ to the group Two-Wheeler. We can choose values for each of descriptive elements such as 150CC, 11 BHP and Black or 100CC, 85BHP and Yellow. Now we can refer to the item by both unique item number ‘ABC’ or by the Two-Wheeler catalog (150CC, 11 BHP, Black). This is the use of the Item catalog. More details about creation of catalog group and descriptive element and its functionality will be explained in future posts.

Item-catalog-setup

Use the below Navigation path to setup a New catalog Group

Inventoryà Setupà Itemà Catalog Groups

1. Create an item catalog group with the name “New Catalog” and save.
2. Each catalog group will have set of descriptive elements.
3. In Item Catalog Group screen click on the Details button.
4. For the Catalog group “NewCatalog”, Create 2 descriptive elements with name as ‘CatalogElement1’ and ‘CatalogElement2’  as shown above
5. Required check box makes the descriptive element as Mandatory one.
6. Description default is used to modify the description of the item. When the description default is enabled, the descriptive element value is considered for the modification of the Description of the Item. This is useful in helping you to easily and quickly identify an Item.

Navigation: Inventoryà Itemsà Master Items

• Already existing item ‘ITEMTESTCATALOG’ is considered.
• To assign a catalog to this item, click on Toolsà Catalog of the Master Item Screen.
• In the catalog group field, enter the newly created Catalog Group Name ‘NewCatalog’.
• When we tab out, automatically the descriptive elements associated with the catalog group will be populated in the descriptive element fields.
• In this case, for catalog group ‘Newcatalog’, descriptive elements ‘CatalogElement1’ and ‘CatalogElement2’ are populated automatically.

• For each descriptive element, we need to enter a value. This value is actually used in the description of the items. While setting up Descriptive element for Catalog group if the description default is enabled, then automatically it will be enabled in this screen.
• For descriptive element ‘CatalogElement1’ value ‘Test123’ is added and similarly for Descriptive element ‘CatalogElement2’ value ‘Testing’ is added as shown in the above figure.
• There is a field named Item catalog Description available in the same Item catalog window.
• It is actually the new description of the item. It will be the combination of the Item catalog group name and element values. In this case it is showing as ‘NewCatalog.Test123.Testing’.
•  Suppose if any of the element value is not populated, then in the description of the item null will be considered. For example if the element value for the descriptive element ‘CatalogElement1’ is not populated, then in the Item catalog description field we can see the value as ‘NewCatalog..Testing’.

Updating Description of an Item

·         To update the description of the Item, we need to click on the update description button in Item Catalog Screen.

·         Before clicking the Update Description button description for the item is showing as ‘ITEMTESTCATALOG’.

• After clicking the Update Description button, the description is updated to the value of Item catalog Description.