AP Module 12 Release New Features
This section is design to give all the information about the changes in the AP Module from 11i to Release 12.
Introduction
Introduction:-----------------
In Release 12, the Oracle E-Business Suite introduces Subledger Accounting, E-Business
Tax, Ledgers, Banks and other common data model components that are used by Oracle
Payables.
The following are new in Release 12:
• Suppliers are defined as Parties within Oracle Trading Community Architecture.
• Invoice Lines are introduced as an entity between the invoice header and invoice
distributions in order to better match the structure of invoice documents and
improve the flow of information like manufacturer, model, and serial number from
Purchasing through to Assets.
• Banks, bank branches and internal bank accounts are defined centrally and managed in Oracle Cash Management.
• Document sequencing of payments has moved to the Cash Management bank
account uses setup
• Payments, and all funds disbursement activities, are handled by a new module,
Oracle Payments
• Payment features controlled by Global Descriptive Flexfields (GDF) in prior
releases have been consolidated and migrated into the data models of Oracle
Payables, Oracle Payments and Oracle Cash Management. The architecture of this
solution moves attributes from the GDFs, which are obsolete in Release 12, to
regular fields on the appropriate entity, including the invoice, payment format &
document, supplier site, and bank account. Having a single code base as opposed to
GDFs implemented per country simplifies global implementations and streamlines
transaction processing.
• Oracle Subledger Accounting, a new module in Release 12, handles accounting
definitions and all accounting setup associated with a Ledger. (In Release 12, Oracle
General Ledger has replaced Sets of Books with Ledgers.) As part of this change,
centralized accounting reports are available to all applications. Additionally, Oracle
Payables introduces a new Trial Balance report.
• Oracle E-Business Tax, a new module, manages transaction tax setup associated
with trading partners and tax authorities, as well as all transaction tax processing
and reporting across the E-Business suite of applications. Part of the architecture of
this solution moves tax attributes from Global Descriptive Flexfields (GDFs), which
are obsolete in Release 12, to regular fields on the appropriate entities.
• A Responsibility can be associated with multiple Operating Units using Multi
Organizations Access Control. Due to this change, all processing and some
reporting in Oracle Payables is available across Operating Units from a single
applications responsibility. Hence you can isolate your transaction data by
operating unit for security and local level compliance while still enabling shared
service center processing.
Suppliers Added to Trading Community Architecture
Suppliers Added to Trading Community Architecture ( TCA ):-------------------------------
In Release 12, Suppliers are defined as Trading Community Architecture (TCA) parties.
During the upgrade, TCA party records are created and updated for all suppliers, they
are linked back to their records in the supplier entities and the payment and banking
details are migrated into the Oracle Payments data model. The supplier, supplier site,
and supplier contacts tables are obsolete and replaced with views that join information
from the old tables with information in TCA.
TCA Party Creation for Suppliers
During the upgrade, Oracle Payables creates new parties in TCA for all suppliers that
do not have existing party information. The parties are created with a party usage of
supplier. Country and address information is required for parties in the TCA data
model, so if there is no country or address line 1 specified for a supplier site, Oracle
Payables derives the country based on the most frequently used operating unit of the
supplier's historical transactions. E-Business Tax uses the country information when
you elect to calculate tax based on ship-from or bill-from location criteria. Please
confirm your setup of parties before you elect to use this E-Business Tax feature.
Also during the upgrade, Oracle Payables reviews the supplier sites and determines
duplicates, based on the supplier, address, city, county, province, state, country, zip and
language. Oracle Payables then creates only one Party Site for each distinct supplier site
address.
Suppliers created using Oracle Trade Management, Oracle Transportation
Management, and Oracle iSupplier Portal have existing party information. During the
upgrade, Oracle Payables updates the existing party in TCA with the Taxpayer ID from
the supplier record, if it is different from the one in TCA.
TCA Party Creation for Employees
In prior releases, employees were defined and linked to a supplier record in order for
Oracle Payables to create payments for their expense reports. Employees defined in
Oracle Human Resources and associated with an Oracle Payables supplier record have
existing party information. During the upgrade, Oracle Payables updates the existing
party information to have a party usage of supplier. Oracle Payables does not migrate
the employee address to the party site in TCA, they remain in Oracle Human Resources
for data security reasons.
Migration of Other Supplier Attributes
In Release 11i, you could record the relationship between a franchise or subsidiary and
its parent company by recording a value for the Parent Supplier field in the Suppliers
window. During the Release 12 upgrade, this information is migrated into the party
relationships model of TCA.
Invoice Lines
Invoice Lines:-----------------
Invoice Lines are introduced as an entity between the invoice header and invoice
distributions in order to better match the structure of real world invoice documents and
improve the flow of information in the Oracle E-Business Suite. With the new model,
the invoice header remains unchanged, and continues to store information about the
supplier who sent the invoice, the invoice attributes and remittance information.
Invoice lines represent the goods (direct or indirect materials), service(s) and/or
associated tax/freight/miscellaneous charges invoiced. Invoice distributions store the accounting, allocation and other detail information that makes up the invoice line. In
prior releases, a charge allocation table managed the allocations, but this entity is
obsolete in Release 12.
During the upgrade, Oracle Payables creates one invoice line for every distribution
available in the 11i distributions table, except in the case of reversal pairs where
Payables creates one line with a zero amount. Other Release 12 features like Subledger
Accounting and E-Business Tax integration require that Payables invoice distributions
be stored at the maximum level of detail. Oracle Payables makes this transformation of
existing invoice distributions during the upgrade. For example, instead of storing the
Exchange Rate Variance and Invoice Price Variance as attributes of an invoice
distribution, as in prior releases, Oracle Payables will create a distribution for each of
those charges.
Centralized Banks and Bank Account Definitions in Oracle Cash Management
Centralized Banks and Bank Account Definitions in Oracle Cash Management:-------------------------------
In Release 12, the ownership of internal banks and bank accounts will move to Oracle
Cash Management for all products in the E-Business Suite. All internal banks and bank
accounts you had defined for your operations will be migrated from the Payables
entities to the central Cash Management entities. A Legal Entity now owns the bank
accounts and their payment documents, rather than being owned by an Operating Unit,
as in prior releases.
Also in Release 12, the ownership of supplier bank accounts transitions from Oracle
Payables to Oracle Payments. The banks and bank branches will be centralized in
Oracle Cash Management entities, as above, however the bank accounts you had
defined for your suppliers will be migrated from the Payables entities to the central
Payments entities. Oracle Payments centralizes and secures all payment instrument
data, including external bank accounts, credit cards, debit cards, and so forth.
Document Sequencing of Payments
Document Sequencing of Payments:-------------------------------
If you used document sequencing for payments in Release 11i, your document sequence
category has been migrated from the payment document, which is associated with a
bank account and hence, legal entity in Release 12, to the bank account uses entity. If
you require, you can also specify the document sequence category at the bank account
payment method and payment document levels. These changes are necessary to
preserve the option of having document sequence categories vary across operating Units.
Integration with Oracle Payments for Funds Disbursement:-
------------------------------
The process to issue payments from Oracle Payables (AP) changes in Release 12 to use
the new Oracle Payments funds disbursement process. The benefit of these changes is to
help ensure an implementation that best supports a controlled and efficient
disbursement flow, and provide enhancements over the way payment processing was
set up in different products.
A significant change for Payables users is that Payments uses XML Publisher for
payment formatting. During the upgrade, Payments will upgrade the seeded Payables
payment formats to Payments formats that can be used with configurable XML
Publisher templates. If you have custom payment formats, you need to migrate them to
XML Publisher in order to use them in Release 12. Payments continues to use the
concept of Payment Methods, as they worked in Payables, however there are some
minor enhancements, which are noted below. The Future Dated Payments feature has
been renamed to Bills Payable in Release 12 and setup has moved from the payment
document on an internal bank account to the payment method in Oracle Payments.
In Release 12, the process of making EDI payments using Oracle e-Commerce Gateway
has changed, details are noted below.
In Release 12, the Automatic Bank Transmission and XML Payments features are
obsolete, as Oracle Payments provides enhanced features that meet the same
requirements.
During the upgrade, payment batches in Payables are upgraded to payment
instructions in Oracle Payments. Payments created in those payment batches, however,
are not upgraded. Payments remain in Oracle Payables for review and reporting. In
Release 12, new payments can be viewed in both Payments and Payables.
Payment Formats
During the Release 12 Oracle Payments upgrade, one Oracle XML Publisher template is
created and linked to one Oracle Payments format for each Oracle Payables (AP)
payment program that is linked to a format definition. In Payables, you can create
different format definitions linked to the same payment program. So for each AP format
definition, the upgrade creates one Payment Process Profile linked to the Oracle Payments format.
The payment programs that controlled the building and formatting of payments and
the programs that created the separate remittance advice documents are obsolete with
Release 12 and the integration with Oracle Payments.
The following tables display the mapping from seeded 11i AP Payment Formats to the new Release 12 Oracle Payments XML Publisher Formats. Obsolete formats are so noted.
Source 11i Payment Format (Program) Oracle Payables | Release 12 Oracle Payments Format Name (Code) |
Long Check Format (APXPBFEG) | External Check Format (IBY_PAY_CHK_STANDARD_2) |
Long Check Format; stub after payment (APXPBFEG) | External Check Format (IBY_PAY_CHK_STANDARD_2A) |
Long Laser Format (APXPBFEL) | Laser Check Format (IBY_PAY_CHK_LASER) |
Long Laser Format; stub after payment (APXPBFEL) | Laser Check Format (Stub After Payment) (IBY_PAY_CHK_LASER_A) |
Short Check Format (APXPBFEG) | External Check Format (IBY_PAY_CHK_STANDARD_2A) |
Short Form Feed Format (APXPBFEF) | External Form Feed Check Format (IBY_PAY_CHK_FORM_FEED_2) |
Short Form Feed Format; stub after payment (APXPBFEF) | External Form Feed Check Format (Stub After Payment) (IBY_PAY_CHK_FORM_FEED_2A) |
Standard Check Format (APXPBFOR) | Standard Check Format (IBY_PAY_CHK_STANDARD_1) |
Standard Check Format; stub after payment (APXPBFOR) | Standard Check Format (Stub After Payment) (IBY_PAY_CHK_STANDARD_1A) |
US Treasury Check (APXPBFUS) | US Treasury Format (IBY_PAY_CHK_TREASURY) |
BACS 1/2 Inch Tape (APXPBFBC) | UK BACS 1/2 Inch Tape Format (IBY_PAY_EFT_BACS_UK) |
EDI Outbound Program (APECEPYO) | Obsolete |
NACHA Payment Format (APXNACHA) | US NACHA CCD Format (IBY_PAY_EFT_NACHA_CCD_US) |
XML Payment Format (APXMLPMT) | XML Payment Format (APXMLPMT) Obsolete |
Source 11i Payment Format (Program) Oracle Federal Payables | Release 12 Oracle Payments Format Name (Code) |
BD CCDP format (FVBLCCDP) | US Bulk CCDP Format (IBY_PAY_EFT_FED_BULK_CCDP) |
BD NCR Format (FVBLNCR) | US Bulk NCR Format (IBY_PAY_EFT_FED_BULK_NCR_1) |
Bulk PPDP format (FVBLPPDP) | US Bulk PPDP Format (IBY_PAY_EFT_FED_BULK_PPDP) |
BD Sal/Trv NCR Format (FVBLSLTR) | US Bulk Salary and Travel NCR Format (IBY_PAY_EFT_FED_BULK_NCR_2) |
Bulk Data CCD+ Consolidated Payment File Program (FVCOCCDP) | US CCDP Consolidated Format (IBY_PAY_EFT_FED_CCDP_CONSOL) |
CTX Consolidated File Payment Program (FVCONCTX) | US PPDP Consolidated Format (IBY_PAY_EFT_FED_PPDP_CONSOL) |
Bulk Data PPD+ Consolidated Payment File Program (FVCOPPDP) | US CTX Consolidated Format (IBY_PAY_EFT_FED_CTX_CONSOL) |
SPS CCD Format (FVSPCCD) | US SPS CCD Format (IBY_PAY_EFT_FED_SPS_CCD) |
SPS CCDP Format (FVSPCCDP) | US SPS CCDP Format (IBY_PAY_EFT_FED_SPS_CCDP) |
SPS Check NCR Format (FVSPNCR) | US SPS NCR Format (IBY_PAY_EFT_FED_SPS_NCR) |
SPS PPD Format (FVSPPPD) | US SPS PPD Format (IBY_PAY_EFT_FED_SPS_PPD) |
SPS PPDP Format (FVSPPPDP) | US SPS PPDP Format (IBY_PAY_EFT_FED_SPS_PPDP) |
ECS Check NCR Format (FVTIACHB) | US ECS NCR Check Format (IBY_PAY_EFT_FED_ECS_NCR) |
ECS CCDP Format (FVTIACHP) | US ECS CCDP Format (IBY_PAY_EFT_FED_ECS_CCDP) |
CTX Vendor Format (FVTICTX) | US CTX Format (IBY_PAY_EFT_FED_CTX) |
ECS CCD Format (FVTPCCD) | US ECS CCD Format (IBY_PAY_EFT_FED_ECS_CCD) |
ECS PPD Format (FVTPPPD) | US ECS PPD Format (IBY_PAY_EFT_FED_ECS_PPD) |
ECS PPDP Format (FVTPPPDP) | US ECS PPDP Format (IBY_PAY_EFT_FED_ECS_PPDP) |
Summary Schedules (FVSUMSCH) | Obsolete |
ECS and SPS Summary Schedules | IBY_PAY_EFT_FED_ECS_SUM_SCHED and IBY_PAY_EFT_FED_SPS_SUM_SCHED |
Source 11i Payment Format (Program) Argentina | Release 12 Oracle Payments Format Name (Code) |
Argentine Check Format (JLARPCFP) | Argentine Check Format (IBY_PAY_CHK_AR) |
Source 11i Payment Format (Program) Austria | Release 12 Oracle Payments Format Name (Code) |
Austrian Foreign EFT (JEATIEFT) | Obsolete |
Austrian Domestic (JEATREFD) | Obsolete |
Austrian Transferral 1 (JEATPPF1) | Obsolete |
Austrian Transferral 2 (JEATPPF2) | Obsolete |
Austrian Check with Remittance Advice (JEATPPF3) | Obsolete |
Austrian Check with Remittance Advice FWG (JEATPPF4) | Obsolete |
Austrian Foreign Transfer Order (JEATPPF5) | Obsolete |
Source 11i Payment Format (Program) Belgium | Release 12 Oracle Payments Format Name (Code) |
Belgian Format 1 (JEBEEF01) | Belgian EFT Format (IBY_PAY_EFT_DOMESTIC_BE) |
Belgian Format 2 (JEBEEF02) | Belgian EFT Format (IBY_PAY_EFT_DOMESTIC_BE) |
Source 11i Payment Format (Program) Brazil | Release 12 Oracle Payments Format Name (Code) |
Brazilian Check Format (JLBRPCFP) | Brazilian Check Format (IBY_PAY_CHK_BR) |
Brazilian Bordero (JLBRPBOR) | Brazilian Bordero Format (IBY_PAY_CHK_OBRDERO_BR) |
Source 11i Payment Format (Program) Chile | Release 12 Oracle Payments Format Name (Code) |
Chilean Check Format (JLCLPCFP) | Chilean Check Format (IBY_PAY_CHK_CL) |
Source 11i Payment Format (Program) Colombia | Release 12 Oracle Payments Format Name (Code) |
Colombian Check 1 (JLCOPCF1) | Colombian Check 1 Format (IBY_PAY_CHK_1_CO) |
Colombian Check 2 (JLCOPCF2) | Colombian Check 2 Format (IBY_PAY_CHK_2_CO) |
Source 11i Payment Format (Program) Denmark | Release 12 Oracle Payments Format Name (Code) |
Danish GiroBank Domestic (JEDKEIGO) | Obsolete |
Danish GiroBank Foreign (JEDKEUGO) | Obsolete |
Danish Unitel (JEDKEUNI) | Obsolete |
Source 11i Payment Format (Program) Finland | Release 12 Oracle Payments Format Name (Code) |
Finnish LMP2 Payment Format (JEFILLMP) | Finnish LMP2 EFT Format (IBY_PAY_EFT_LMP2_FI) |
Finnish LUM Payment Format (JEFILLUM) | Finnish LUM EFT Format (IBY_PAY_EFT_LUM_FI) |
Finnish LMP3 Payment Format (JEFILLMP3) | Finnish LMP3 EFT Format (IBY_PAY_EFT_LMP3_FI) |
Finnish ULMP Payment Format (JEFILULM) | Obsolete |
Source 11i Payment Format (Program) France | Release 12 Oracle Payments Format Name (Code) |
Billet a Ordre France (JEFRAP02) (Also referred to as: French PRMSRY Note EUR, French Bill Of Exchange, French Bill of EXCH EUR) | French Promissory Note Format (IBY_PAY_PROMISSORY_NOTE_FR) |
Cheque Francais (JEFRAP01) | French Check Format (IBY_PAY_CHK_FR) |
Cheque Francais; stub after payment (JEFRAP01) | French Check Format (Stub After Payment) (IBY_PAY_CHK_FR_A) |
Virement Francais (AFB) (JEFRAP03) | French EFT Format (IBY_PAY_EFT_FR) |
Source 11i Payment Format (Program) Norway | Release 12 Oracle Payments Format Name (Code) |
Norwegian BBS (JENOPBDR) | Norwegian BBS Format (IBY_PAY_EFT_BBS_NO) |
Norwegian Telepay (JENOPTGN) | Forwegian Telepay EFT Format (IBY_PAY_EFT_TELPAY_NO) |
Norwegian Datadialog Payment Format (JENOPDDG) | Obsolete |
Source 11i Payment Format (Program) Poland | Release 12 Oracle Payments Format Name (Code) |
Polish Pekao Credit Transfers Format (JEPLEFT1) | Polish Pekao Credit Transfers Format (IBY_PAY_EFT_CREDIT_TRANS_PL) |
Polish Pekao Payments (JEPLEFT2) | Polish Pekao Payment Order Format (IBY_PAY_EFT_PAY_ORDER_PL) |
Polish Citibank MTMS EFT Format (JEPLEFT3) | Polish Citibank MTMS EFT Format (IBY_PAY_EFT_CITI_MTMS_PL) |
Source 11i Payment Format (Program) Portugal | Release 12 Oracle Payments Format Name (Code) |
Portuguese Check (JEPTBFOR) | Portuguese Check Format (IBY_PAY_CHK_PT) |
Portuguese EFT (JEPTPEFT) | Portuguese EFT Format (IBY_PAY_EFT_PT) |
Source 11i Payment Format (Program) Spain | Release 12 Oracle Payments Format Name (Code) |
Spanish EFT (JEESPEFT) | Spanish Magnetic Format (IBY_PAY_EFT_ES) |
Spanish Cheque (JEESAPCP) | Spanish Check Format (IBY_PAY_CHK_ES) |
Spanish PRMSRY Note EUR (JEESAPLC) | Spanish Bill of Exchange Format (IBY_PAY_CHK_BOE_ES) |
Source 11i Payment Format (Program) Sweden | Release 12 Oracle Payments Format Name (Code) |
Swedish Bankgiro Inland (JESEPBAI) | Swedish Domestic Bankgiro Format (IBY_PAY_EFT_BANKGIRO_SE) |
Swedish Bankgiro SISU (JESEPBSI) | Swedish SISU Bankgiro Format (IBY_PAY_EFT_SISU_BANKGIRO_SE) |
Swedish Bankgiro UTLI (JESEPBUT) | Swedish UTLI Bankgiro Format (IBY_PAY_EFT_UTLI_BANKGIRO_SE) |
Swedish Postgiro Inland (JESEPPOI) | Swedish Domestic Postgiro Format (IBY_PAY_EFT_POSTGIRO_SE) |
Swedish Postgiro Utland (JESEPPOU) | Swedish Foreign Postgiro Format (IBY_PAY_EFT_FOR_POSTGIRO_SE) |
Payment Methods
The upgrade migrates the seeded payment methods of check, electronic, wire, and
clearing from Payables to the new, extensible Oracle Payments payment method entity.
Note the following changes:
clearing from Payables to the new, extensible Oracle Payments payment method entity.
Note the following changes:
• Wire - No longer restricted to payments made outside Oracle Applications. You can
link this payment method to a payment process profile for actual wire transfers.
link this payment method to a payment process profile for actual wire transfers.
• Clearing - Seeded as inactive in Payments since users have enhanced options for
handling intercompany processing in Release 12. It is recommended that you no
longer use this payment method, but rather use the new Intercompany-processing
feature.
handling intercompany processing in Release 12. It is recommended that you no
longer use this payment method, but rather use the new Intercompany-processing
feature.
EDI Payments using Oracle e-Commerce Gateway
The process to create EDI payments using Oracle e-Commerce Gateway has changed in
Release 12. The EDI Outbound Program (APECEPYO) is obsolete. Setting the value for
the Electronic Processing Channel in the Payment Process Profile setup page controls
integration with Oracle e-Commerce Gateway. Release 11i format definitions are
upgraded into payment process profiles with the electronic processing channel set
appropriately. The format information on the process profile is populated with a seeded
format. Actual formatting and transmission is performed by Oracle e-Commerce
Gateway.
Release 12. The EDI Outbound Program (APECEPYO) is obsolete. Setting the value for
the Electronic Processing Channel in the Payment Process Profile setup page controls
integration with Oracle e-Commerce Gateway. Release 11i format definitions are
upgraded into payment process profiles with the electronic processing channel set
appropriately. The format information on the process profile is populated with a seeded
format. Actual formatting and transmission is performed by Oracle e-Commerce
Gateway.
Certain fields were set in the Suppliers form for EDI payment information. In Release
12, these fields have been consolidated with standard payment details fields entered for
a supplier, and the data values are migrated during the upgrade. The following table
provides a mapping between the field names for the releases.
12, these fields have been consolidated with standard payment details fields entered for
a supplier, and the data values are migrated during the upgrade. The following table
provides a mapping between the field names for the releases.
Source 11i Entity | Release 12 Entity |
Suppliers, EDI tab: Payment Method | Suppliers, Payment Details: Payment Method |
Suppliers, EDI tab: Payment Format | Suppliers, Payment Details: Bank Instruction 1 |
Suppliers, EDI tab: Remittance Method | Suppliers, Payment Details: Delivery Channel |
Suppliers, EDI tab: Remittance Instruction | Suppliers, Payment Details: Payment Text Message 1 |
Suppliers, EDI tab: Transaction Handling | Suppliers, Payment Details: Bank Instruction 2 |
Payment Configuration Controlled by Global Descriptive Flexfields
Payment Configuration Controlled by Global Descriptive Flexfields:-------------------------------
Various aspects of payment configuration were controlled by Global Descriptive
Flexfields (GDF) in Release 11i and are now implemented in an integrated fashion
across core Oracle Payables, Oracle Payments and Oracle Cash Management. This
section is organized by functional area and discusses the upgrade impact on Oracle
Payables:
• Bank Charge Bearer Controls
• Bank Information and Instructions
• Regulatory Reporting Controls
• Regulatory Reporting, Payment Reasons
• Settlement and File Directory Controls
• Payment File Information
• Payment File Formatting
• Payment Text Messaging
• Unique Remittance Identifiers
• Remittance Advice Controls
• Settlement Controls
• Danish Payment Categories
• Settlement Priority
• Miscellaneous Obsolete GDFs
Bank Charge Bearer Controls
In Release 11i, there are a number of GDFs that support the entry of information in the
payment file about who should bear the cost of bank fees for a payment. Presently, this
feature is used by the following countries: Austria, Belgium, Denmark, Finland,
Germany, Netherlands, Norway, and Sweden. If you are not operating in these
countries, you can disregard this section. The Japan Bank Charge feature implemented
in Oracle Payables did not change in Release 12.
In Release 11i, GDFs that hold bank-charge-bearer information are held at the supplier
site. Denmark is the only country that has GDFs at the bank account level, which then
defaults to invoices in both the invoice interface and the invoices tables.
In Release 12, the following Global Descriptive Flexfields are obsolete. During the
upgrade, Oracle Payments will migrate the bank-charge-bearer information from the
GDFs to bank charge bearer information stored on the payer and payee entities and
optionally, the AP invoice:
• Austria: Bank Charge Code
• Belgium: Foreign Payment Cost Code
• Germany: Charge Code
• Finland: Bank Expense Code
• Netherlands: Domestic Costs Code, Correspondent's Costs Code
• Norway: Norwegian Cost, Foreign Cost
• Sweden: Payment Expense Code
• Denmark: Settlement Code
Bank Information and Instructions
In Release 11i, there are a number of GDFs that support the entry of information about
the bank where the disbursement bank account is held as well as payment instruction
information specifying when and how the bank should transfer money to the supplier.
Presently, this feature is used by the following countries: Finland, Germany,
Netherlands, Sweden. If you are not operating in these countries, you can disregard this
section.
In Release 11i, GDFs that hold bank information are held at the supplier site and global
payment format levels. In Release 12, the following GDFs are obsolete. The bank
information is migrated to the central Cash Management bank data model and the bank
instructions are migrated to Oracle Payments and stored at the payment process profile
and payee setup levels:
• Netherlands: DNB Registration Num, Authorized Bank
• Denmark: Bank Code, Country Code
• Finland: Processing Type
• Germany: Bank Instruction, Bank Instruction Details
• Netherlands: Cross Check, Check Forwarding Code
• Sweden: UTLI Header Code, OCR Customer Reference
Regulatory Reporting Controls
In Release 11i, some GDFs support the reporting of certain information to country
governments or central banks. Presently, this feature is used by the following countries:
Germany and Netherlands. If you are not operating in these countries, you can
disregard this section.
In Release 11i, GDFs that hold central bank reporting information and control fields,
like thresholds, are held at the following levels: system payment format, supplier site,
bank account, invoices (including invoice interface) and scheduled payments. The
Netherlands also used two profile options, JENL: Reporting Threshold and JENL:
Validate All Invoices. In Release 12, the following GDFs and profiles are obsolete and
regulatory reporting is setup at the payment process profile level in Oracle Payments.
Since this feature was redesigned with a fresh perspective based on requirements from
all countries, no data will be upgraded from the GDFs.
• Germany: Declaration Flag, Declaration Limit
• Netherlands: EFT Rate Type and profiles Reporting Threshold and Validate All
Invoices
Regulatory Reporting, Payment Reasons
In Release 11i, there are a number of GDFs that support collecting of information
pertaining to why a supplier or invoice is being paid. This information is required by
government or central bank reporting. This feature is used by the following countries:
Belgium, Denmark, Netherlands, Norway, Poland, and Sweden. If you are not
operating in these countries, you can disregard this section.
In Release 11i, GDFs that hold payment reason information are held at the following
levels: system payment format, supplier site, bank account, and invoices (including
invoice interface). In Release 12, the following GDFs are obsolete and payment reasons
are collected at the payee level and defaulted to the invoice. Oracle Payments will not
support a system level payment reason in Release 12. During the upgrade, existing
values in the country-specific lookups for payment reasons will be migrated to Oracle
Payments payment reasons and data in invoice GDFs will be migrated to the new
columns on the invoice entities.
• Belgium: IBLC, IBLC Code
• Denmark: Import Code, Import Code Specification
• Netherlands: Payment Category Code, Payment Nature, Goods Code
• Norway: Declaration Code, Declaration Desc
• Poland: Insurance Premium Type
• Sweden: Federal Reserve Code
Settlement and File Directory Controls
In Release 11i, there are a number of GDFs and profile options that control settlement
and various aspects of payment formatting, including file directories. In Release 12, the
following GDFs and profiles are obsolete and the features are handled as indicated:
• Austria, Denmark, and all countries that use Oracle e-Commerce Gateway for
electronic file delivery: Input File Path, Output File Path (upgraded to Oracle
Payments payment process profiles)
• Finland: Illegal Characters, Legal Replacement Characters (migrated to Oracle
Payments payment formatting)
• Netherlands: EFT Directory, Payment Separation, and Invoice Compression profiles
(upgraded to Oracle Payments payment process profiles, payment formatting and
payment building; no data upgraded for the grouping feature, however
compression logic is upgraded)
• Norway: Path for payment file, Last Sequence Number, Last Num Sent to BBS,
Trans Seq Num, Seq Control and profile SigNet config fil (upgraded to Oracle
Payments payment process profiles and payment formatting)
• Norway: SIGILL Identifier, SIGILL Format (Oracle Payments' transmission and
security feature allows integration with third party utilities, like the SigNet sealing
operation. The Release 12 upgrade will not migrate the SIGILL setup data. Oracle
Payments provides a standard configuration and you can re-configure to meet
specific requirements for Norway.)
• Sweden: Receiver Name (migrated to Oracle Cash Management bank account setup
for factor bank accounts; no data will be migrated. You should set up parties for the
factor companies, create their bank accounts, and link them to the supplier/payee
model.)
• Sweden: EFT File Directory, Date + Sequence (upgraded to Oracle Payments
payment process profiles and payment formatting)
Payment File Information
In Release 11i, there are a number of Global Descriptive Flexfields (GDFs) that support
entry of information assigned by a bank or third-party, payment system to the
deploying company, also referred to as the first-party payer. The Global Descriptive
Flexfields are used to capture this kind of information for implementations in the
following countries: Finland, Germany, Netherlands, Norway, Sweden, Switzerland,
and Denmark. If you are not operating in these countries, you can disregard this
section.
In Release 11i, GDFs that hold this payment file information are held at payment format
level and at internal bank account level. You could enter payment format information in
two places. The first, used for Germany, Netherlands, Norway, Sweden, and
Switzerland, is the EFT System Information window, accessed from the main menu.
The second, used by Finland, is a window accessed from the AP Payment Formats
window, the Payment Format EFT Details window. Denmark is the only country that
has GDFs at the bank account level.
In Release 12, the following Global Descriptive Flexfields are obsolete:
• Denmark: Sender Identification, Communication Agreement, User Name,
Password, UBT-Number
• Finland: EDI Identifier, EFT User Number, Exchange Rate Contract Number
• Germany: LZB Area Number, Company Number
• Netherlands: Trader Number, Business Sector
• Norway: Customer ID, Agreement ID, NIF Value, Division, Operator Number,
Password
• Sweden: Customer Number
• Switzerland: Company TELEKURS ID, Department TELEKURS ID, Company PTT
File ID During the upgrade, Oracle Payments will create one Payment System record for each
bank and a corresponding Payment System Account and its attributes for values
formerly supported by the GDFs.
Payment File Formatting
In Release 11i, some GDFs and profile options for Netherlands and Sweden set a value
at implementation time, then include that value in each formatted payment file to the
bank. The values are not migrated during the upgrade. There are two options that users
have in Release 12:
• Populate the desired value in the Oracle Payments EFT payment format template
• Create the value as a bank instruction on the payment process profile in Oracle
Payments.
The following GDFs and profiles are obsolete in Release 12:
• Netherlands: EFT Rate Tye and profiles EFT Reference Text, Carriage Return
• Sweden: Sender Code, Credit Days, Payment Date, Accounting Code, Sort Option,
Credit Code, Report code, Invoice Option, Days Credit Memo Valid
Payment Text Messaging
In Release 11i, there are several GDFs that support the entry of text messages to be sent
to payees in a payment format. In Release 12, the following GDFs and profiles are
obsolete and text message fields are available at Oracle Payments payment process
profile and payee setup levels as well as at the invoice level in Oracle Payables:
• Sweden: Invoice Information, Invoice End Date, Invoice Title, Amount Header,
Message Row 1, Message Row 2
• Finland: Short Message Line, Long Message Line 1, Long Message Line 2, Tax
Message, Reference Text
• Denmark: Short Notice, Bank Notice, Supplier Message
• Norway: Message to Supplier
• Germany: Explanation
Not all GDFs will migrate to the new functionality in Oracle Payments. Invoice End
Date will be obsolete in Release 12. Users can remove any message text once they do not
want it included in the payment file. Amount Header will also become obsolete. The
requirement for this field can be met using the EFT format template in Oracle Payments.
Unique Remittance Identifiers
In Release 11i, there are several GDFs that support the entry of reference information
that gets passed along with a payment in the payment file to assist in reconciling the
payment to its invoices. In Release 12, the following GDFs are obsolete and the unique
remittance identifiers, like reference number and check digit, can be entered on the
invoice in Oracle Payables:
• Denmark: Party ID
• Finland: Reference Number, Check Digit, Tax Reference
• Norway: KID, Invoice Number
• Switzerland: ESR Number
Data will be migrated from the GDFs to the new fields on the invoice. Country-specific
validation for the reference numbers will be migrated into the validation module of
Oracle Payments.
Remittance Advice Controls
In Release 11i, there are country-specific tables and profile options that control the
frequency and method of creating a remittance advice. In Release 12, the following
tables and profiles are obsolete and the remittance advice creation is managed by the
payment process profile and its remittance controls:
• Germany: JE_DE_AR_BATCHES.REMIT_BATCH_
• Germany: JE_DE_AP_BATCHES.CHECKRUN_NAME
• Netherlands: JE_NL_EFT_SPECS.CHECKRUN_NAME and CHECK_NUMBER
• Italy: "AP Payment: Company Details Printed" profile option.
• Netherlands: "JENL: Payment Specification" profile option.
Oracle Payments provides an XML Publisher template for creating a remittance advice.
You can modify this template to meet the requirements of your country.
Settlement Control
In Release 11i, there are several fields that specify the way an invoice should be settled.
The fields used for this purpose come in three categories: payment methods, delivery
channels (which specify how a bank provides a payment to the payee), and payment
formats. These fields include both Oracle Payables functionality and GDFs. In Release
12, the following GDFs, and other entities, are obsolete and the settlement information
is handled by Oracle Payments:
• Denmark: JE_DK_PAY_CATEGORIES (Note: payment means and channel will not
be upgraded. The mapping will happen in the Danish payment format template
provided by Oracle Payments.)
• Denmark: Payment Means, Payment Channel, Payment Category, Payment
Category ID
• Finland: Payment Type, Payment Format
• Germany: Payment Method
• Netherlands: Urgency Code
• Sweden: Payment Type
• Switzerland: Payment Type
During the upgrade, Oracle Payments will migrate payment methods from the Oracle
Payables entity to the new Oracle Payments payment methods entity and will upgrade
all invoice data. Payments will also migrate default values for payment method,
delivery channels and payment formats from the Global/Payables system, supplier,
supplier sites and payee setups to the new Oracle Payments solution.
Danish Payment Categories
The form that supports the specification of payment categories is obsolete in Release 12.
The functionality that this form supported is partially migrated to new entities in Release 12. Part of the upgrade verification testing for electronic payment processing in
Denmark should be to review the migrated data and configure new setup as needed.
Each payment category is upgraded to a payment method in Oracle Payments. As
noted in the previous section, the payment means and payment channel associated with
the payment category are not upgraded. In Release 12, values for these should be set in
the XML Publisher format template associated with the specific payment format. The
seeded Danish format templates contain example mappings to help guide you in setting
this information.
The payment category setup allows implementers to define the validation of certain
invoice fields based on the payment category (for example, a field is required). The
upgrade does not automatically migrate these settings to the new Oracle Payments
validation model. After the upgrade, the payment methods should be reviewed, and the
validations should be configured as user-defined validations set as needed on each
payment method.
Settlement Priority
In Release 11i, there are GDFs that control how urgently the bank should handle the
fund disbursement. In Release 12, the following GDFs are obsolete and the settlement
priority is entered on the invoice and managed by Oracle Payments:
• Norway: Urgency Called
• Sweden: Express Invoice, Express Payment (Note: In 11i, Sweden stores the
payment format in a GDF context field. During the upgrade, the payment format is
migrated to the payment format column on the invoice entity.)
During the upgrade information is migrated from the GDFs into the new columns.
Miscellaneous Obsolete GDFs
The following GDFs are not used in payment formats, and are obsolete:
• Denmark: Dummy
• Finland: Check A/B-form info?, Exchange Rate Contract Number, Dependence
Code
• Norway: Last Date File Created, Sigil ID, Sum
• Sweden: Account Code, Clearing Number, Envelope, Future Contract Postgiro,
Future Contract, BGC, Invoice charge Code
• Switzerland: Company ID
Integration with Oracle Subledger Accounting
Integration with Oracle Subledger Accounting:-
------------------------------
Release 12 introduces a new module, Subledger Accounting (SLA), for managing
accounting across subledger transactions. With the introduction of SLA, Payables will
no longer create accounting entries, but will instead rely on the central SLA engine to
do so. During the upgrade, accounting options and their settings, and the existing
accounting entries in the Payables data model are moved to the new SLA accounting
data model. Also during the upgrade, Payables sets up SLA to replicate the accounting
created by Payables in Release 11i.
The new SLA architecture requires Payables to maintain specific data relating to
transactions. SLA uses this data to generate accounting entries. In order to achieve this
it was determined that both payment distributions and prepayment application
distributions would be introduced into the Payables data model. Unlike invoice
distributions that can be entered by the user, payment distributions will be generated
automatically and will be associated with each accounted payment.
During the upgrade, all accounting events, headers and lines from the 11i data model
are upgraded to the new Subledger Accounting events, headers and lines data model,
regardless of the number of periods you specify when submitting the upgrade. If the
Global Accounting Engine (AX) is enabled for the set of books associated with a given
Operating Unit, then the upgrade migrates the AX accounting events, headers and lines
to SLA instead of those in Payables. The payment distributions and prepayment
application distributions are upgraded based on time periods you specify during the
submission of the upgrade. During the upgrade, Payables creates payment distributions
and prepayment application distributions for existing transactions in the periods you
specify for upgrade and creates links between these new distributions and the original
invoice distributions.
If you have customizations based on the 11i AP accounting tables, you need to
transition them to use the SLA data model. Also note, if you use Oracle Projects,
Projects uses SLA in Release 12 and creates accounting entries for adjustments rather
than using Payables to create those entries as in prior releases. If you have any
customizations based on Project adjustments, you will need to transition them to the
SLA data model.
The Deferred Expenses feature, supported with Global Descriptive Flexfields at the
invoice distribution level in Release 11i, has been replaced by the Multi-Period
Accounting feature in SLA.
Upgrading Payables Accounting Entries to Subledger Accounting
The following table displays the mapping from 11i entities to new Release 12 entities.
Upgrading Payables System Options to SLA
The following table displays the mapping from 11i system option settings to the new
accounting setup entities and settings.
Creating Payment Distributions and Prepayment Application Distributions
During the upgrade, Payables creates payment distributions for existing payments,
links those distributions with the original invoice distributions and adds payment,
payment adjustment and payment cancellation information to the payment history
records. Since you control the periods that are upgraded (by setting them during the
SLA upgrade), Payables also adds an indicator to mark which historical data has been
upgraded.
Also during the upgrade, Payables creates prepayment application distributions for
existing prepayment invoices, links those distributions with the original prepayment
distributions and adds a prepayment history entity to track historical prepayment
application and non-application entries. Since you control the periods that are
upgraded (by setting them during the SLA upgrade), Payables also adds an indicator to
mark which historical data has been upgraded.
After the upgrade, if you find that you need to adjust a historical payment or need to
unapply a prepayment application that did not have its data upgraded, you can run the
SLA postupgrade process to upgrade the entries for that record.
Creating Distribution Links
During the upgrade, Payables migrates invoice distribution links, prepayment
application distribution links and payment distribution links into the SLA distribution
links entity for the data that has been populated in the payment distributions and
prepayment application distributions table for the periods you selected to upgrade.
Populating the Initial Balances for the Open Account Balances Listing Report
As part of the Subledger Accounting introduction, a new report, the Open Account
Balances Listing, replaces the 11i Payables Trial Balance. During the upgrade, Payables
and SLA populate the initial liability balances by ledger, formerly "set of books," based
on Payables transactions as of the periods you selected to upgrade.
The following table displays the mapping from 11i standard reports to the new
SLA-based reports.
------------------------------
Release 12 introduces a new module, Subledger Accounting (SLA), for managing
accounting across subledger transactions. With the introduction of SLA, Payables will
no longer create accounting entries, but will instead rely on the central SLA engine to
do so. During the upgrade, accounting options and their settings, and the existing
accounting entries in the Payables data model are moved to the new SLA accounting
data model. Also during the upgrade, Payables sets up SLA to replicate the accounting
created by Payables in Release 11i.
The new SLA architecture requires Payables to maintain specific data relating to
transactions. SLA uses this data to generate accounting entries. In order to achieve this
it was determined that both payment distributions and prepayment application
distributions would be introduced into the Payables data model. Unlike invoice
distributions that can be entered by the user, payment distributions will be generated
automatically and will be associated with each accounted payment.
During the upgrade, all accounting events, headers and lines from the 11i data model
are upgraded to the new Subledger Accounting events, headers and lines data model,
regardless of the number of periods you specify when submitting the upgrade. If the
Global Accounting Engine (AX) is enabled for the set of books associated with a given
Operating Unit, then the upgrade migrates the AX accounting events, headers and lines
to SLA instead of those in Payables. The payment distributions and prepayment
application distributions are upgraded based on time periods you specify during the
submission of the upgrade. During the upgrade, Payables creates payment distributions
and prepayment application distributions for existing transactions in the periods you
specify for upgrade and creates links between these new distributions and the original
invoice distributions.
If you have customizations based on the 11i AP accounting tables, you need to
transition them to use the SLA data model. Also note, if you use Oracle Projects,
Projects uses SLA in Release 12 and creates accounting entries for adjustments rather
than using Payables to create those entries as in prior releases. If you have any
customizations based on Project adjustments, you will need to transition them to the
SLA data model.
The Deferred Expenses feature, supported with Global Descriptive Flexfields at the
invoice distribution level in Release 11i, has been replaced by the Multi-Period
Accounting feature in SLA.
Upgrading Payables Accounting Entries to Subledger Accounting
The following table displays the mapping from 11i entities to new Release 12 entities.
Source 11i Entity | Release 12 Entity |
AP/AX Accounting Events, Headers, Lines | SLA Accounting Events, Headers, Lines |
AP Payment History, Invoice Payments and Invoice Distributions | AP Payment History and AP Payment Distributions |
AP Prepayment History and Invoice Distributions | AP Prepayment Application Distributions |
AP Accounting Lines and Invoice Distributions | AP Distribution Links |
Upgrading Payables System Options to SLA
The following table displays the mapping from 11i system option settings to the new
accounting setup entities and settings.
Source 11i Window and Field | Release 12 Window and Field |
Payables Options: Primary Accounting Method | GL Accounting Setup: Sub-ledger Accounting Method |
Payables Options: Secondary Accounting Method | GL Accounting Setup: Sub-ledger Accounting Method |
Payables Options: Primary Set of Books | GL Accounting Setup: Primary Ledger |
Payables Options: Secondary Set of Books | GL Accounting Setup: Secondary Ledger |
Payables Options: Prevent Prepayment Application Across Balancing Segment | Obsolete. Supported by SLA inter-company Balancing. |
Payables Options: Relieve Future Dated Payment Liability When: • Payment is Issued • Payment Matures • Payment Clears | Obsolete. Supported by Payments bills payable feature. |
Creating Payment Distributions and Prepayment Application Distributions
During the upgrade, Payables creates payment distributions for existing payments,
links those distributions with the original invoice distributions and adds payment,
payment adjustment and payment cancellation information to the payment history
records. Since you control the periods that are upgraded (by setting them during the
SLA upgrade), Payables also adds an indicator to mark which historical data has been
upgraded.
Also during the upgrade, Payables creates prepayment application distributions for
existing prepayment invoices, links those distributions with the original prepayment
distributions and adds a prepayment history entity to track historical prepayment
application and non-application entries. Since you control the periods that are
upgraded (by setting them during the SLA upgrade), Payables also adds an indicator to
mark which historical data has been upgraded.
After the upgrade, if you find that you need to adjust a historical payment or need to
unapply a prepayment application that did not have its data upgraded, you can run the
SLA postupgrade process to upgrade the entries for that record.
Creating Distribution Links
During the upgrade, Payables migrates invoice distribution links, prepayment
application distribution links and payment distribution links into the SLA distribution
links entity for the data that has been populated in the payment distributions and
prepayment application distributions table for the periods you selected to upgrade.
Populating the Initial Balances for the Open Account Balances Listing Report
As part of the Subledger Accounting introduction, a new report, the Open Account
Balances Listing, replaces the 11i Payables Trial Balance. During the upgrade, Payables
and SLA populate the initial liability balances by ledger, formerly "set of books," based
on Payables transactions as of the periods you selected to upgrade.
The following table displays the mapping from 11i standard reports to the new
SLA-based reports.
Obsolete 11i Standard Reports | Release 12 SLA Report |
Accounts Payable Trial Balance | Accounts Payable Trial Balance |
Payables Accounting Entries Report | Journal Entries Report (SLA) |
Payables Account Analysis Report | Account Analysis Report (SLA) |
Integration with Oracle E-Business Tax
Integration with Oracle E-Business Tax:-------------------------------
In Release 12, Oracle E-Business Tax, a new product, will manage transaction tax across
the E-Business Suite. In prior releases, the setup, defaulting and calculation of
transaction tax for Payables was managed within Payables using tax codes, their
associated rates and a hierarchy of defaulting options. This method of managing tax is
still available to you in Release 12. During the upgrade, E-Business Tax migrates the tax
codes and their rates to corresponding tax rules so that your tax processing can get the
same results after the upgrade as it did before. If you choose to use the features of
E-Business Tax, you can make the transition at your own pace, incrementally adding
E-Business Tax rules to meet your requirements.
In Release 12, there are new fields added to the supplier, invoice, and related entities
that track tax attributes used by E-Business Tax. Many of these attributes were
implemented with Global Descriptive Flexfields in prior releases and are upgraded to
regular fields on these entities.
Also during the upgrade, E-Business Tax takes information from the AP invoice lines
and creates summary and detail tax lines in the E-Business Tax repository. The tax lines
are upgraded based on the time period you specify during the submission of the
upgrade. During the upgrade, Payables creates payment distributions and prepayment
application distributions for existing transactions and creates links between these new
distributions and the original invoice distributions. After the upgrade, if you adjust a
historical transaction that was not upgraded, E-Business Tax automatically upgrades
the transaction to the Release 12 entities.
Tax Attributes Controlled by Global Descriptive Flexfields Migrated to Core Payables and E-Business Tax Entities
The following tax attributes were implemented using descriptive flexfields on the
invoice entities in Release 11i and are now implemented using named columns. The
Invoice Lines upgrade will upgrade the values from the descriptive flexfields segments
to the new columns.
The following are new fields on the invoice header and in the invoice interface:
• Business Category
• Fiscal Classification
• Invoice Sub-type
• Port of Entry
• Supplier Exchange Rate
• Supplier Tax Invoice Date
• Supplier Tax Invoice Number
• Tax Date
• Tax Reference Number
The following are new fields on the invoice line and in the invoice lines interface:
• Assessable Value
• Business Category
• Deferred Option, Distribution Account
• Fiscal Classification
• Intended Use
• Product Category
• Ship-To Location
• Supplier Exchange Rate
• User Defined Fiscal Classification
The following are new fields on the invoice distribution:
• Fiscal Classification
• Distribution Account
• Intended Use
