FAQ
What is the interface?
Interface Table is a table which is used as medium for transfer of data between two systems.
What is INBOUND and OUT BOUND? (Different types of interfaces)
Inbound Interface:
For inbound interfaces, where these products are the destination, interface tables as well as supporting validation, processing, and maintenance programs are provided.
Outbound Interface:For outbound interfaces, where these products are the source, database views are provided and the destination application should provide the validation, processing, and maintenance programs
What is multi org?
“Legal entity has more than one operating unit is called as multi org”
a) Business group --- Human resources information is secured by
Business group
b) Legal entity. --- inter-company and fiscal/tax reporting.
Security responsibility operating unit.
c) Operating unit --- secures AR, OE, AP, PA and PO Information.
d) Organizations --- is a specialize unit of work at particular locations
What are the User PARAMETERS in the Reports?
P_CONC_REQUEST_ID
P_FLEX_VALUE
FND USER EXITS:-FND SRWINIT sets your profile option values, multiple organizations and allows Oracle Application Object
Library user exits to detect that they have been called by an Oracle Reports program.FND SRWEXIT ensures that all the memory allocated for AOL user exits have been freed up properly.FND FLEXIDVAL are used to display flex field information like prompt, value etcFND FLEXSQL these user exits allow you to use flex fields in your reportsFND FORMAT_CURRENCY is used to print currency in various formats by using formula column
What are the requests groups?a) Single request: - this allows you to submit an individual request.
b) Request set : - this allows you to submit a pre-defined set of requests.
Difference between Bind and Lexical parameters?BIND VARIABLE :
are used to replace a single value in sql, pl/sql bind variable may be used to replace expressions in select, where, group, order by, having, connect by, start with cause of queries.
bind reference may not be referenced in FROM clause (or) in place of reserved words or clauses.
LEXICAL REFERENCE:
you can use lexical reference to replace the clauses appearing AFTER select,
from, group by, having, connect by, start with. you can’t make lexical reference in a pl/sql statmetns.
update clause:
1) use explicit locking to deny access for the duration of a transaction
2) lock the rows before update or delete
Ex : select …….
From…….
For update[ of column ref] [no_wait]where current of clause?
1) use cursor to update or delete the current row
Where current of <>
What is the package?
Group logically related pl/sql types, items and subprograms.
1. package specification
2. package bodyAdvantages of a package:A. Modularity
B. Easier Application Design
C.Information HidingOverloadingYou cannot overload:
•Two subprograms if their formal parameters differ only in name or parameter mode. (datatype and their
total number is same).
•Two subprograms if their formal parameters differ only in datatype and the different datatypes are in the
same family (number and decimal belong to the same family)
•Two subprograms if their formal parameters differ only in subtype and the different subtypes are based
on types in the same family (VARCHAR and STRING are subtypes of VARCHAR2)
•Two functions that differ only in return type, even if the types are in different families.
What are triggers?
triggers are similar to procedures, in that they are the named pl/sql blocks with declarative,executable and exception-handling sections, how ever a procedure is executed explicitly from another block via a procedure call, which can also pass arguments.
A trigger is executed implicitly when ever a particular event task places. And is nothing but a event.
The triggering event is a DML (insert, update, delete) operations on a data base table
fires whenever a data event(such as DML) or system event(such as login or shutdown) occurs on a schema or databaseTrigger timing :
1) before
2) after
3) instead of ( this is used for views)
events :
1) insert
2)update
3) deleteTrigger type :
1) statement level
2) row level.Firing sequence of database triggers
1. before statement trigger
2. before row trigger
3. after row trigger
4. after statement trigger
LOCKS?
Is to reduce concurrency1) share lock
it allows the other users for only reading not to insert2) exclusive lock
only one user can have the privileges of insert or
others can only read.3) update lock
multiple user can read, update deleteLock levels :1) table level 2) table space 3) data base level.
What are ad-hoc reports?
Ans.: Ad-hoc Report is made to meet one-time reporting needs. Concerned with or formed for a particular purpose. For example, ad hoc tax codes or an ad hoc database query
AOL features in OM
Order Management uses the following AOL features
Document Sequences - Order Entry used Order Number Sources for order
numbering. It let you define sequences that were used to automatically
number Orders and Returns. You assigned an Order Number source to an
Order Type.
Order Management uses the AOL Document Sequences feature to meet
Order Numbering requirements. This lets you number Order and Returns
using Manual, Automatic or Gapless sequences.You can define Document Sequences using the AOL Define Document Sequences form. When you define an Order Transaction Type, the application automatically creates a Document Sequence Category of the same name. You can assign a pre-defined sequence to one or more Document Sequence Categories, using the AOL Sequence Assignments
form. When an Order is created, Order Management calls AOL Document
Sequence APIs to number the Order.
Attachments - In Order Entry you could define Notes and addition rules regarding when they were attached to an Order or Line. You had to manually choose to add the eligible Notes to the Order or Line. You could also define how the Notes were printed on various Reports. Database triggers were used to duplicate Note definition data in AOL.
Order Management drives off the AOL Attachment functionality enabling you to attach images and web pages (in addition to short or long text). It also offers multi-lingual Document capability. Attachment definition and usage data is stored only in AOL. Automatic Addition rule definitions are stored in Order Management (OE_ATTACHMENT_RULES,OE_ATTACHMENT_RULE_ELEMENTS).
In addition to the attributes
(Customer, Ship-to, Invoice-to, Order Type, Item, PO #) that were previously available, you can now define rules based on the Order Category,Line Category and Line Type.
Oracle Order Management - Sales Order
The Profile Option ‘OM: Apply Automatic Attachments’ determines
whether rule based attachments are automatically applied
Information Templates In PO Oracle Internet Procurement 11i uses information templates to pass necessary order processing information to suppliers. You may set up information templatesto gather additional informationWhen an information template is assigned to a category or item, Internet Procurement 11i prompts users to provide the information specified in the template
To define an information template:
1. Navigate to the Define Information Template window. From the Oracle
Purchasing menu, select Setup>Information Templates.
2. Enter an attribute name and description. The attribute name is the actual
field prompt that is displayed in Internet Procurement 11i.
3. Optionally, enter a default value to automatically appear in the field.
4. Indicate whether the field is mandatory for Internet Procurement 11i users.
If the field is mandatory, users will be prompted to enter a value in the field
before proceeding to complete the requisition.
5. Indicate whether to activate the attribute to actually display on Self
Service Purchasing pages. In certain circumstances, you may want to define an
attribute, but delay enabling it for display to Internet Procurement 11i users.
6. Choose Associate Template to associate the template with an item or an item
category. The Information Template Association window appears.
7. Select the type of association (item number or item category) you want to
associate with the template.
8. If you selected Item Number in the previous step, enter the number. If you
selected Item Category, enter the category.
What is Journal Import?
A) Journal import is an interface used to bring journal entries from legacy systems and other modules into the General Ledger.(Specifically Journal Import gets entries from legacy data into the GL base tables.
The tables populated during journal Import are
GL_JE_BATCHES,
GL_JE_HEADERS,
GL_JE_LINES,
GL_IMPORT_REFERENCES
What is the use of GL_Interface?
A) Gl_Interface is the primary interface table of General ledger. It acts as an interface between data originating from other modules such as AP,AR, Legacy data and the Gl Base tables.
What is Actual Flag?
A) Actual flag represents the Journal type.
A-Actual
B-Budget
E- Encumbrance.
What is Encumbrance?
A) It is a process of Reservation of funds for anticipated expenditure from a budget. Encumbrance integrates GL, Purchasing and Payables modules.
How many Key Flex Fields are there in General Ledger?
A)One. Accounting Key Flex Field.
How many types of Budgets are there?
A)Two Types.
Expenditure Budgets
Revenue Budgets.
What are Spot Rate, Corporate Rate, Transaction Calendar and Accounting Calendar?
Spot Rate:
An exchange rate which you enter to perform conversion based on the rate on a specific date. It applies to the immediate delivery of currency.Corporate Rate:
An Exchange rate that we define to standardize rates for our company. This rate is the standard market rate determined by the senior financial management for use through out the organization.User Rate:
Conversion rate that is defined by the user.
EMU Fixed Rate: An exchange rate that is provided automatically by the General Ledger while entering journals. It uses a foreign currency that has a fixed relationship with the euro.Transaction Calendar: Defines the business days and holidays for any calendar.Accounting Calendar: Defines different types of calendars namely Fiscal, Federal Fiscal, Month etc.
What is Security Rule?
Security Rules are defined to control the access of a flexfield segment value (Financial information) at a responsibility level.
What are Cross Validation & ADI?
CVS – Cross validate segments – Allows only valid code combinations.
ADI – Allow dynamic inserts. – Allows any code combination irrespective of validity.
ADI would prevail if both of CVS and ADI are checked.
What is Translation?
A) Translation is a process used to convert functional currency to other reporting currencies at the account balances level.
What is Revaluation?
A) It is process used to revalue assets and liabilities denominated in foreign currency into functional currency based on period end exchange rate we specify. Unrealized gains/losses are resulted because of exchange rate fluctuations which are recorded in unrealized gain/loss account in GL.
What is FSG (Financial Statement Generator)?
A) Financial statement generator feature helps us to generate reports such as balance sheets and income statements with out programming. It also provides a high degree of control on the rows, columns, contents and calculations on the report. Different components such as row set, column set, content set, row order, display set have to be defined before a statement is generated, of which row set and column set are mandatory.
What is Consolidation?
A) Consolidation is a period-end process of combining the financial results of separate business subsidiaries with the parent company to form a single combined statement of financial results.
At what level General Ledger data is secured?
A) GL data is secured at Set of Book level. Subledger module data is secured at Responsibility level (i.e., at Operating Unit Level).
1) What is Autolockbox?
A) Auto lockbox is a service that commercial banks offer corporate customers to enable them to out source their account receivable payment processing. Auto lockbox can also be used to transfer receivables from previous accounting systems into current receivables. It eliminates manual data entry by automatically processing receipts that are sent directly to banks. It involves three steps
Import (Formats data from bank file and populates the Interface Table),
Validation(Validates the data and then Populates data into Interim Tables),
Post Quick Cash(Applies Receipts and updates Balances in BaseTables).
2)What is Transmission Format?A) Transmission Format specifies how data in the lockbox bank file should be organized such that it can be successfully imported into receivables interface tables. Example, Default, Convert, Cross Currency, Zengen are some of the standard formats provided by oracle.
3)What is Auto Invoice?A) Autoinvoice is a tool used to import and validate transaction data from other financial systems and create invoices, debit-memos, credit memos, and on account credits in Oracle receivables. Using Custom Feeder programs transaction data is imported into the autoinvoice interface tables.
Autoinvoice interface program then selects data from interface tables and creates transactions in receivables (Populates receivable base tables) . Transactions with invalid information are rejected by receivables and are stored in RA_INTERFACE_ERRORS_ALL interface table.
4) What are the Mandatory Interface Tables in Auto Invoice?
A)RA_INTERFACE_LINES_ALL, RA_INTERFACE_DISTRIBUTIONS_ALL
RA_INTERFACE_SALESCREDITS_ALL.
5) What are the Set up required for Custom Conversion, Autolockbox and Auto Invoice?
A) Autoinvoice program Needs AutoAccounting to be defined prior to its execution.6) What is AutoAccounting?
A) By defining AutoAccounting we specify how the receivables should determine the general ledger accounts for transactions manually entered or imported using Autoinvoice. Receivables automatically creates default accounts(Accounting Flex field values) for revenue, tax, freight, financial charge, unbilled receivable, and unearned revenue accounts using the AutoAccounting information.
7) What are Autocash rules?
A) Autocash rules are used to determine how to apply the receipts to the customers outstanding debit items. Autocash Rule Sets are used to determine the sequence of Autocash rules that Post Quickcash uses to update the customers account balances.
8) What are Grouping Rules? (Used by Autoinvoice)
A) Grouping rules specify the attributes that must be identical for lines to appear on the same transaction. After the grouping rules are defined autoinvoice uses them to group revenues and credit transactions into invoices debit memos, and credit memos.
9) What are Line Ordering Rules? (Used by Autoinvoice)
A) Line ordering rules are used to order transaction lines when grouping the transactions into invoices, debit memos and credit memos by autoinvoice program. For instance if transactions are being imported from oracle order management , and an invoice line ordering rule for sales_order _line is created then the invoice lists the lines in the same order of lines in sales order.
10) In which table you can see the amount due of a customer?
A) AR_PAYMENT_SCHEDULES_ALL
11) How do you tie Credit Memo to the Invoice?
At table level, In RA_CUSTOMER_TRX_ALL, If you entered a credit memo, the PREVIOUS_CUSTOMER_TRX_ID column stores the customer transaction ID of the invoice that you credited. In the case of on-account credits, which are not related to any invoice when the credits are created, the PREVIOUS_CUSTOMER_TRX_ID column is null.
12)What are the available Key Flex Fields in Oracle Receivables?
A) Sales Tax Location Flex field, It’s used for sales tax calculations.
Territory Flex field is used for capturing address information.
13). What are Transaction types? Types of Transactions in AR?
A) Transaction types are used to define accounting for different transactions such as Debit Memo, Credit Memo, On-Account Credits, Charge Backs, Commitments and invoices.
14) What are the different statuses for Receipts?
A) Unidentified – Lack of Customer Information
Unapplied – Lack of Transaction/Invoice specific information (Ex- Invoice Number)
Applied – When all the required information is provided.
On-Account, Non-Sufficient Funds, Stop Payment, and Reversed receipt.
Customer Conversion:Interface Tables :
RA_CUSTOMERS_INTERFACE_ALL
RA_CUSTOMER_PROFILES_INT_ALL
RA_CONTACT_PHONES_INT_ALL
RA_CUSTOMER_BANKS_INT_ALL
RA_CUST_PAY_METHOD_INT_ALL
Base Tables :
RA_CUSTOMERS
RA_ADDRESSES
RA_SITE_USES_ALL
RA_CUSTOMER_PROFILES_ALL
RA_PHONES
Auto Invoice:
Interface Tables :
RA_INTERFACE_LINES_ALL,
RA_INTERFACE_DISTRIBUTIONS_ALL
RA_INTERFACE_SALESCREDITS_ALL,
RA_INTERFACE_ERRORS_ALL
Base Tables :
RA_CUSTOMER_TRX_ALL,
RA_CUSTOMER_TRX_LINES_ALL,
RA_CUST_TRX_LINE_GL_DIST_ALL,
RA_CUST_TRX_LINE_SALESREPS_ALL,
RA_CUST_TRX_TYPES_ALL
AutoLockBox:Interface Tables :
AR_PAYMENTS_INTERFACE_ALL (POPULATED BY IMPORT PROCESS)
Interim tables :
AR_INTERIM_CASH_RECEIPTS_ALL (All Populated by Submit Validation)
AR_INTERIM_CASH_RCPT_LINES_ALL,
AR_INTERIM_POSTING
Base Tables :
AR_CASH_RECEIPTS_ALL,
AR_RECEIVABLE_APPLICATIONS_ALL,
AR_PAYMENT_SCHEDULES_ALL ( All Populated by post quick cash)
ORDER MANAGEMENT FAQ
Base Tables Vs Interface Tables
Base Tables : OE_ORDER_HEADERS_ALL: Order Header Information
OE_ORDER_LINES_ALL: Items Information
OE_PRICE_ADJUSTMENTS: Discounts Information
OE_SALES_CREDITS: Sales Representative Credits.
Shipping Tables :WSH_NEW_DELIVERIES
WSH_DELIVERY_DETAILS
WSH_DELIVERY_ASSIGNMENTS
WSH_DELIVERIES
Interface Tables : OE_HEADERS_IFACE_ALL,
OE_LINES_IFACE_ALL
OE_PRICE_ADJS_IFACE_ALL,
OE_ACTIONS_IFACE_ALL
OE_CREDITS_IFACE_ALL (Order holds like credit check holds etc)
What is Order Import and What are the Setup's involved in Order Import?
A) Order Import is an open interface that consists of open interface tables and a set of API’s. It imports New, updated, or changed sales orders from other applications such as Legacy systems. Order Import features include validations, Defaulting, Processing Constraints checks, Applying and releasing of order holds, scheduling of shipments, then ultimately inserting, updating or deleting orders from the OM base tables. Order management checks all the data during the import process to ensure its validity with OM. Valid Transactions are then converted into orders with lines, reservations ,price adjustments, and sales credits in the OM base tables.
B) Setups:
· Setup every aspect of order management that we want to use with imported orders, including customers, pricing, items, and bills.
· Define and enable the order import sources using the order import source window.
3) the Order Cycle?
i) Enter the Sales Orderii)Book the Sales Order(SO will not be processed until booked(Inventory confirmation))iii)Release sales order(Pickslip Report is generated and Deliveries are created)
(Deliveries – details about the delivery. Belongs to shipping module (wsh_deliveries, wsh_new_deliveries, wsh_delivery_assignments etc) they explain how many items are being shipped and such details.iv)Transaction Move Order (creates reservations determines the source and transfers the inventory into the staging areas)v)Launch Pick Releasevi)Ship Confirm (Shipping Documents(Pickslip report, Performa Invoice, Shipping Lables))
4)Order to Cash Flow?
I. Enter the Sales OrderII.Book the Sales Order(SO will not be processed until booked(Inventory confirmation))
III.Release sales order(Pickslip Report is generated and Deliveries are created)
(Deliveries – details about the delivery. Belongs to shipping module (wsh_deliveries, wsh_new_deliveries, wsh_delivery_assignments etc) they explain how many items are being shipped and such details.IV.Transaction Move Order (Selects the serial number of the product which has to be moved/ shipped)V. Launch Pick ReleaseVI.Ship Confirm (Shipping Documents(Pickslip report, Performa Invoice, Shipping Lables))VII. AutoInvoice (Creation of Invoice in Accounts Receivable Module)VIII. Autolockbox ( Appling Receipts to Invoices In AR)IX.Transfer to General Ledger ( Populates GL interface tables)
X. Journal Import ( Populates GL base tables)XI.Posting ( Account Balances Updated).
5)What are the Process Constraints?
A. Process Constraints prevent users from adding updating, deleting, splitting lines and canceling order or return information beyond certain points in the order cycle. Oracle has provided certain process constraints which prevent data integrity violations.
Process constraints are defined for entities and attributes. Entities include regions on the sales order window such as order, line, order price adjustments, line price adjustments, order sales credits and line sales credits. Attributes include individual fields (of a particular entity) such as warehouse, shit to location, or agreement.
6) What are different types of Holds?
1)GSA(General Services Administration) Violation Hold(Ensures that specific customers always get better pricing for example Govt. Customers)2)Credit Checking Hold( Used for credit checking feature Ex: Credit Limit)3)Configurator Validation Hold ( Cause: If we invalidate a configuration after booking)
7)What is Document Sequence?A) Document sequence is defined to automatically generate numbers for your orders or returns as you enter them. Single / multiple document sequences can be defined for different order types.
Document sequences can be defined as three types Automatic (Does not ensure that the numbers are contiguous), Gapless (Ensures that the numbering is contiguous), Manual Numbering. Order Management validates that the number specified is unique for order type.
8) What are Defaulting Rules?
A) A defaulting rule is a value that OM automatically places in an order field of the sales order window. Defaulting rules reduce the amount of information one must enter. A defaulting rule is a collection of defaulting sources for objects and their attributes.
It involves the following steps
· Defaulting Conditions - Conditions for Defaulting
· Sequence – Priority for search
· Source – Entity ,Attribute, Value
· Defaulting source/Value10. When an order cannot be cancelled?
A) An order cannot be cancelled if,
· It has been closed
· It has already been cancelled
· A work order is open for an ATO line
· Any part of the line has been shipped or invoiced
· Any return line has been returned or credited.
11. When an order cannot be deleted?
A) you cannot delete an order line until there is a need for recording reason.12. What is order type?
A) An order type is the classification of order. It controls the order work flow activity, order number sequence, credit check point and transaction type. Order Type is associated to a work flow process which drives the processing of the order.
13. What are primary and secondary price lists?
A) Every order is associated to a price list as each item on the order ought to have a price. A price list is contains basic list information and one or more pricing lines, pricing attributes, qualifiers, and secondary price lists. The price list that is primarily associated to an order is termed as Primary price list.
The pricing engine uses a Secondary Price list if it cannot determine the price of the item ordered in the Primary price list.14. What is pick slip? Types?
A) It is an internal shipping document that pickers use to locate items to ship for an order.
· Standard Pick Slip – Each order will have its own pick slip with in each picking batch.
· Consolidated Pickslip – Pick slip will have all the orders released in the each picking batch.15. What is packing slip?
A) It is an external shipping document that accompanies the shipment itemizing the contents of the shipment.16. What are picking rules?
A) Picking rules define the sources and prioritization of sub inventories, lots, revisions and locators when the item is pick released by order management. They are user defined set of rules to define the priorities order management must use when picking items from finished goods inventory to ship to a customer.
17. Where do you find the order status column?
A) In the base tables, Order Status is maintained both at the header and line level. The field that maintains the Order status is FLOW_STATUS_CODE. This field is available in both the OE_ORDER_HEADERS_ALL and OE_ORDER_LINES_ALL.18. When the order import program is run it validates and the errors occurred can be seen in?A) Responsibility: Order Management Super UserNavigation: Order, Returns > Import Orders > Corrections
Workflow Access Levels
0-9: Reserved for Oracle Workflow
10-19: Reserved for Oracle Application Object Library20-99: Reserved for Oracle E-Business Suite
100-999: Reserved for customer organizations
1000: Public.
